CORE allows to host multiple conferences at the same time. You can manage them in the 'conferences' tab. Every conference has its own specific settings and layout. CORE uses the hostname to differentiate between conferences.
Google calendar event feed url, Google calendar username and Google calendar password. Make sure the google calendar is publicly available. Any changes made to the CORE schedule will also update the google calendar.custom layout option, see Theming<room abbreviation><timeslot number> - <name of session>. If you provide a picture it will be automatically resized to 90px width/68px height. To change these values, edit application/modules/core/forms/Location.php - line 85If submit is open (see above) users who are logged in can submit their papers. Anonymous users cannot submit papers! For normal users, the 'submission' tab links to the 'new paper' page. For an admin or reviewer, the 'submission' tab links to the submit overview page.
When a reviewer logs in and visits the 'submission' page they have the option to 'review' a paper, default behaviour is that the page only displays the papers they should review. Papers that have been assigned to the reviewer will show the 'review' link in red. A reviewer can review any paper they want, also the ones they were not assigned to review.
A reviewer can filter the submission list by using the filter bar at the top of the page. This also allows them download papers they should review.
For a reviewer the review tab will display the papers they should review and the ones they already have reviewed. If you are not a reviewer nor an admin, this tab will not be displayed.
Upon successful paper submission , the conference admin gets notified by email. You can disable this notification by changing the value of application.ini/core.observer.submit to 0.
An admin can assign reviewers to papers by clicking on 'reviewers' next to the respective paper. Select a user from the select box to link them to the paper or remove a linked user by clicking the 'x' next to their name.
Allows an admin to send an email to all people assigned to review a paper. The email includes links to all the papers that they need to review plus a link to download their assigned papers as a zip archive.
When the email is successfully send out the link will change in sending a reminder. This sends out a similar message as before with the difference:
Click on the number/percentage to get a side by side overview of all the reviews for that particular paper. You can assign the status/proposed session here as well.
All papers with status set to 'yes' will be accepted papers and can be imported into CORE as presentations. Use the 'email accepted' link to notify the users whose papers have been accepted. Use the 'email rejected' to notify the users whose papers have been rejected.
Sessions are basically presentation containers defined by a place and time. They require a title, a location and a timeslot. As soon as you created a session it will appear in the Schedule.
The drop-down list only shows users with role 'chair'. Select a user from the drop-down list to add them as a session chair. Click the 'x' next to their name to remove them. You can add multiple chairs to one session.
Use this if you want to upload a session slide.
If you set all of the Google Calendar fields in the Conference form, your sessions are automatically saved and synchronized with Google Calendar. If you added the Google Calendar details after you already populated the system with sessions, you can always use the 'sessions/synchronize' option to synchronize all your existing sessions with your Google Calendar. If you do this, you might want to purge your Calendar beforehand. This can only be done from the Google Calendar interface.
Users also have the option to save a specific session to their own personal calendar. This is no way related to the feature described above.
Click on a session to view session details. To link a presentation to the session, select a presentation from the drop down list. To remove the presentation, click 'delete' next to the presentation name. The order of the presentations can be changed by drag and drop.
Session chairs can evaluate a session by using the form fields at the bottom of a session overview page. Chairs can only evaluate sessions they are assigned to.
A presentation requires a title and an abstract.
The drop-down list only shows users with role 'presenter'. Select a user from the drop-down list to add them as a speaker. Click the 'x' next to their name to remove them. You can add multiple speakers to one presentation.
Allows the user to add a paper, slides or an extra file.
All accepted submissions within a certain date range will be imported as presentations. You can fine-tune the import with several options.
The schedule builds a table based on defined timeslots and locations. The columns contain the time and the rows contain the rooms. During the conference CORE automatically shows the current day. You can view a fullscreen version of the schedule by appending /size/1 to the url.
An admin can move and swap sessions by clicking the respective checkboxes in front of a session name.